Article summary: This tutorial introduces the iCal links in Reservit Accommodation, which automatically display your bookings in Google Calendar, Outlook or other software. You will learn how to choose between the availability link (busy / free) and the detailed bookings link (guest name, number of guests, contact details), how to get your links from the support team, and how to add them to your calendar. Ideal for giving your housekeeping or maintenance team the list of arrivals and departures without creating a Reservit login for them.
Key steps to sync your bookings:
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Choose the right link: availability only for a website or a listing site, detailed bookings for internal use (housekeeping, staff schedule, third-party software).
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Request your links: the Reservit support team sends you one link per unit type.
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Add the link to your calendar: in Google Calendar, Add calendar > From URL.
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Protect your links: the bookings link contains your guests' contact details, so only share it with the people who need it.
Why follow this guide? Your staff see arrivals, departures and the occupied unit right in their calendar, updated automatically, with no Reservit login and no printed list.
1. Two iCal links, two uses
An iCal link is the address of a calendar (.ics file) that Reservit keeps up to date. Your calendar app or software reads it regularly and displays your bookings. Reservit offers two links:
|
Link |
What it shows |
Who it is for |
|---|---|---|
|
Availability |
Only the booked nights ("Busy"), with no guest information |
Your website, a listing platform or a cabin directory |
|
Detailed bookings |
For each booking: the unit, the guest's name and the number of guests; in the description: the booking reference and the guest's phone, address and email |
Your housekeeping or maintenance team, your staff schedule, third-party software (channel manager, PMS, management software) |
Never put the detailed bookings link on a website or a public platform: your guests' contact details would be visible to everyone. For a website, use the availability link (see Presentation of Our Tools for Web Agencies).
The detailed bookings link shows confirmed bookings, accepted options and bookings awaiting payment.
2. One link per unit type
iCal links are provided per unit type (for example "4-person cabin" or "Deluxe room"). There is no single link for the whole property, and no link for an individual physical unit (room 101, cabin no. 5). If you have several unit types, you receive one link for each: add them all to your calendar.
3. Get your links
Links are generated by the Reservit support team. Contact them and specify:
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the link you need: availability or detailed bookings;
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what it will be used for (housekeeping team's Google Calendar, third-party software, website...).
You receive the list of your links, one per unit type.
4. Add a link to your calendar
Google Calendar
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In Google Calendar, on the left, next to Other calendars, click +.
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Click From URL.
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Paste the iCal link, then click Add calendar.
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Repeat for each unit type.
Outlook
In the Outlook calendar, click Add calendar > Subscribe from web, paste the link and confirm.
Other software
Paste the link into your software's field for an iCal calendar or "calendar URL".
Your calendar app decides when to read the link again. A new booking can take several hours to appear in Google Calendar or Outlook. Sync works one way only: a change made in the calendar is not sent back to Reservit.
5. Protect your links
The detailed bookings link gives access to your guests' contact details. It contains a security key unique to your property.
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Only give it to the people and tools that need it.
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If a link was shared by mistake, or if you change providers, ask the support team for a new link. The old key then stops working and all your links change: replace them in each of your calendars and software.
6. Guest names no longer appear in my calendar
Since November 5, 2026, detailed bookings links contain a security key. Old links without a key still show the bookings, but without the guest's name or contact details.
Ask the support team for your new links, then replace the old link with the new one in each synced tool. If your calendar no longer shows any bookings, the link you are using is no longer valid: ask for your current links as well.