Article Summary: This tutorial explains how to efficiently monitor your property's occupancy rate using the Reservit dashboard. You will learn how to filter your booking statistics by specific date ranges, check that the statistics are calculated by date of stay, and compare your current performance against previous years. By mastering these analytics, you can accurately gauge your room booking percentage and make data-driven decisions to maximize your property's overall revenue.
The 5 key steps to track your occupancy rate:
-
Access the Dashboard: Navigate to the "Statistics" menu and select "Dashboard" to open your reporting interface.
-
Select the Occupancy Metric: Click directly on "Occupancy rate" to isolate and display this specific performance data.
-
Define Dates: Choose your desired beginning and ending dates. The occupancy rate is calculated by date of stay only: it is not displayed by creation date or by invoice date.
-
Compare Historical Trends: Use the advanced tools to display previous years' curves, allowing you to visually analyze your current occupancy against past performance on a single graph.
-
Export Your Data: Download your comprehensive occupancy statistics directly as a PDF or Excel file for offline analysis and simplified team reporting.
Why follow this guide? Consistently monitoring your occupancy rate provides critical visibility into how well your property is filling up, empowering you to quickly adjust your pricing and availability strategies. This guide saves you valuable time by showing you exactly how to automatically extract, compare, and export this key performance indicator, completely eliminating the need for manual calculations.
1. Click "Statistics" then ''Dashboard''
2. Click on occupancy rate:
3. Then, select the relevant dates here:
4. Select dates
5. With these buttons, check that your stats are processed by date of stay: the occupancy rate is calculated by date of stay only and is not displayed by creation date.
Tip: You can display the previous years' curves.
6. By clicking here:
Tip: You can also export your data to PDF or Excel:
7. Click here or here:
Warning: The occupancy rate is only available with Reservit PMS, which provides the number of rooms of your property.
Tip: The occupancy rate is calculated day by day: occupied rooms divided by physical rooms. Rooms for which "Do not take into account in the statistics" is checked are not counted.
Warning: Dashboard figures are recalculated every night: bookings made today will appear tomorrow.
Learn more: Reservit statistics glossary - Understanding the dates in your statistics